For some years now I’ve been transferring family photos, videos and documents to digital storage in an attempt to preserve the information. There are pros and cons to both physical storage and digital storage and we’ll discuss those in this article.
But first, lets take a look at an example photo.
The image above is from a 35 mm transparency. It shows my fellow students on the Bath University Horticulture degree course the year before we graduated. We were visiting a commercial horticultural business and there’s a TV personality in the image as well. (One of our lecturers, Peter Thoday, later became well known as the narrator in the TV series, The Victorian Kitchen Garden. He’s at the back of the group on the right in the photo, tall and with very dark hair.)
Details of the photos and how I manage them
Quite a few of the old photos I have are colour transparencies; these come in different sizes depending on the type of camera and film that were used. The majority are on 35 mm film stock, with sprocket holes along two sides; these engage with the film transport mechanism in the camera. After the film was processed and dried it was cut into individual frames and mounted in card or plastic frames. My film scanner can handle mounted and unmounted slides and saves them as digital image files.
Once I have the images in digital format I remove slides from their frames and check the frame numbers exposed on the film when it was manufactured. This makes it easy to get the slides into correct sequence as they may have been reordered accidentally or even deliberately when they were projected in the past. Having confidence that the photos are correctly in sequence makes it much more likely that I can eventually arrange the films into longer sequences based on events, people and places in the images. This is a work of reconstruction, sometimes easy, sometimes very difficult. I keep notes of what I have done and why, for my own reference and for anyone else who might find the information useful later. I’ve got better at doing this with experience.
Advantages and disadvantages of physical storage
The original negatives and transparencies contain more information than digital copies. For one thing, the dynamic range is greater and the resolution is always going to be a little higher. Scanning processes are very good indeed these days, but they’ll never be absolutely perfect.
On the other hand, originals deteriorate over long time periods. Images fade, especially if exposed to light, they are susceptible to damage by fire, water, mechanical action and so forth. And as each image is unique, if it’s lost or damaged there is no way to recover it.
And two final points – storing negatives, transparencies and prints takes a lot of space, more and more as the numbers increase. And viewing them becomes an issue, only a few people can view them at a time.
Advantages and disadvantages of digital storage
Digital copies of the images can be almost as good as the originals for most purposes, and digital processing can improve colours and remove blemishes when the originals are faded, scratched or have dust that is strongly attached to the surface. In these cases, the digital copy may be more acceptable than the original.
Digital storage is increasingly cheap and capacious, so a very large collection of photos can be stored on a cheap, tiny SD card. This in turn makes it possible to have multiple copies in multiple locations, providing security far beyond anything possible with the originals. Remote storage on Dropbox or similar facilities takes this a step further. Multiple copies and remote storage both make it possible for many people to be able to view the images independently and from wherever they happen to be.
Perhaps the biggest downside of digital storage is the need to constantly move images from old storage media to newer technology. How many of us have devices to read data from a floppy disk or an old CD? Remote storage helps again because the company offering the service takes on the task of managing data storage and retrieval and moving to newer technologies whenever necessary.
And there’s a hidden factor here too, the images need to be stored in a file format that is still readable on current devices. JPG and PNG are widely used and may be readable by future devices for a very long time, but nothing is certain and it may become necessary to re-save the images in a different file format in future. This would be a major task for a large image collection.
My approach to all this
I’ve thought about this a lot. Currently, everything is stored in high quality JPG format. Yes, I know there are very slight compression artefacts in JPG, but unless the images are repeatedly edited and re-saved this is not an issue in practical terms. I use an Epson Perfection V600 Photo scanner which for me is a good compromise between quality and price. The images are stored initially on my laptop and automatically to Dropbox, and I back up my laptop on an external hard drive at intervals. Other members of the family have their own copies of some of the data, though keeping this refreshed has been a problem.
Something I have not yet fully resolved is what happens when I’m no longer able to manage all this data. Of course, at that point the future of the images will no longer be of personal interest. Nonetheless, I’d like to have some kind of plan in place, perhaps handing on access to my Dropbox account would be a good way forward.
See also
- Dropbox
- University of Bath
- Victorian Kitchen Garden, The – Daily Motion
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